Minutes
Project Committee
Sunday May 18,
2003
The Project
Committee of the Ownbey Sunday School Class
met Sunday May 18, 2003 from 10:53. until 11:28 a.m.
Members
present
were Ellen Chason, Don Hammer, Judy
Stinson, and ex – officio members Don Redding and Carol Douglas. Skip
Heintzelman was missing but he had encouraged us to proceed without
him.
The committee reviewed the outline attached
and covered the following
- Skip Heintzelman
was elected Chair unanimously.
- The Committee will be named later or “Project
Committee” confirmed
- As it was the
intent to have 5 full members on the committee, a nother
person was selected and Don Hammer will contact the person
and invite to be a member of the committee
- Various
procedures in general were mentioned and the list in the outline
reviewed. Members are to review and add potential
procedures and issues for a more through discussion at the next meeting.
- Various
“causes:” were discussed generally and a fuller discussion will be at
the next meeting. Several contacts were assigned to
discuss
“causes”
including
- Skip
Heintzelman - Dr. Aldridge
- Don Redding –
Barbara Barden
- Len Chason –
Carla Cornelius
- Judy Stinson –
Susan Mobley
- A copy of a
catalog supplied by Bill Pearce called Partnership in Missions
2003, a Catalog of General Advance Specials of the United Methodist
Church was distributed to all
committee members. Committee members are to review before the next
meeting
- Before the next
meeting members are to review the attached suggestions from Bill Pearce as well as the Catalog mentioned above.
- Several
preliminary observations were made including:
- Preference was
not to commit for long term (over a year).
- Some smaller
limits will be appropriate for some decisions without committee action,
but the chairman of the committee should be involved. Larger (probably $100 or more) would require review and
recommendation by the Committee.
- Reporting is
essential, probably on a Quarterly basis
- Sources of
funds was discussed and it was felt with good projects the funds would
be there as evidenced by our support in the past.
- Smaller gifts
might be funded out of the regular treasury but larger ones necessitate a more direct appeal
- While we are
willing to consider all causes, local issues seemed to have more appeal
- Some of the
older classes have more funds than we have or anticipate and we are not
trying to duplicate those efforts formed over many years. Nevertheless
an purpose of this Committee is to set up procedures to guide us
whether the funds are large or small.
- The new Chair
will call the next meeting.
Don Redding
Acting Secretary
Project Committee
Meeting Outline
Sunday May 18, 2003 to
11:30 a.m.
- Purpose of
Meeting
- End at 11:30
today
- Get organized
- Select Chairman
- Consider a
fifth member for committee
- Determine some
Issues
- Consideration
of sources of info and guidance
- Review future
courses of action
- make some
assignments
- Organization -In
January Advisory meeting it was decided
·
"we should
have a project committee. The procedure will be to
ask for volunteers several Sundays. After a group of 5 is selected, it
will
select its chairman. It will be responsible for determining a name for
this
committee and for developing procedures for determining and approving
requests
for money of a project type. The Class President will be an
ex-officio
member. After the first year the President will select the Chairman
and, in
conjunction with the advice of the chair for the committee, the
committee
members. The time frame for having the 2003 Project Committee in place
is 60
days (March 09, 2003)." Subsequently, a suggestion was made that the
Treasurer be an ex - officio member.
- Selection of
Chairman
- Consideration of
other members
- Consideration of
sources of info and advice from other classes and church staff
- Future Steps
- Name Committee
- issues -
include - consider
- $ Amount
requiring Committee action / recommendation
- Decision
Making - does Committee deliberate and recommend to class for
final approval or does Committee decide
- How are
recommendations made to Committee.
- Assuming Committee
must
act,
what about a fast track in case quick action is needed.
- How is
request presented to committee / class. Is verbal ok or should it be in
writing.
- What
reporting is needed - for each cause and the committee - and frequency
- etc.
- Causes
- What type of
causes will be considered. Anything? who can suggest, anyone ?
- Previous
causes include: helping purchase a Defib unit, providing partial
scholarships to students, providing Stephen Ministers, contributing to
Medical (Ask Chick), Habitat, Room in the Inn, and Arosa House, a
home for children, furniture
- Causes to
consider now, ...... ......... ..........
- Follow-up
(minutes of meeting, drafting of procedures, solicitation of
suggestions, review by the class, obtain info from other classes and
organizations, guidance from Church)
.
Project Committee
Meeting
Thanks to Judy Stinson, Ellen Chason, Don
Hammer, and Skip Heintzelman for agreeing to serve on our Project
Committee.
It would be good if we could meet at least
briefly some day before our Advisory meeting of Officers and Class, and
I
wonder if we could meet after SS class on 5/18. Feel free to bring a
spouse of
friend or they can hang around elsewhere while we meet.
The
purpose of the meeting is to get started and decide what we need to do
next.
Eventually we want to select our chairman, decide on issues, guidelines
/
policies / procedures, consider "causes," make recommendations
to class of issues / guidelines / policies / procedures / causes, and
in general
determine how we will handle requests for money or our gift of money
for
projects or causes. etc. The meeting 5/18 will let us get started.
Bill
Pearce had shared some guidelines he had earlier and they might
be on the
bottom of this page and at http://donredding.com/projects.html.
If
you
know
of similar info from other classes or organizations, that
would be
good to share with us. I have found reference to a Project Committee in
Ownbey
we had several years ago but have not located any details on it. Maybe
one of
you will have something from then.
At our
January Advisory Meeting it was suggested that our class president
serve on the
Committee. Later it was suggested that the Treasurer should be on it
because of
knowledge of our finances. Any Officer would be "ex - officio" which
I understand means "ok to come and talk but no vote." I am not sure
two officers need to be on committee but we can address that later.
Let me
know whether or not the 5/18 date at, say, 10:50 a.m. is ok. We
will meet
in our SS classroom. I anticipate a meeting of no more than 30 minutes
this
first time.
donRedding
5/5/3
cc: fyi to Owens and Pearces
PROJECTS
Suggestion
from
Bill
Pearce -
- Whenever
possible, use United Methodist channels to discover and fund
projects/needs/programs.
- (In
virtually every program or project of The United Methodist Church, all
monies donated go for the intended purposes, none for administration or
fund-raising because funds for administration and fund-raising are
drawn from the apportionments assigned to all local churches.)
- Establish
some balance in funding among local or community
projects/needs/programs, jurisdictional and/or national
projects/needs/programs and global projects/needs/programs.
1.
(If
possible, offer several different projects/needs/programs to be
funded simultaneously, allowing class members the
opportunity of
choice if they do participate in additional funding.
2.
(Church
staff members and class members may be the best source of
suggestions for local or community projects/needs/programs.
3.
(The General
Board of Global Ministry publishes a book listing all
Advance Specials annually; this is an excellent source for
national and
global projects/needs/programs.
4.
(Heifer
International is an excellent program for helping third
world countries to become self sustaining.)
- Expect
some type of report from each project/need/program on at least an
annual basis and make the report available to the class.
Review all
projects/needs/programs
funded by the class annually.